Module: Order Entry

Order Entry Features

End-to-End Solution

The integraSoft WEB solution provides an extensive suite of Accounting, Distribution, and Business Intelligence modules, including Order Entry.

Fulfillment Routine

Manage your order fill process. Periodically generate a report that reads all open orders and identifies the orders that can be filled from the available stock in the warehouse. Rank your customers and fill orders first for those customers with a higher ranking. Avoid trips to the shelves to pick products that are not there.

Flexible Pricing

Use date sensitive promotional and contract pricing. Offer quantity break pricing to your customers. Quote price and product availability instantly. Call up the unique pricing structure for the customer while you are taking the order. Create “what-if” scenarios while you are on the phone with the customer. Protect your margin while negotiating prices.

Direct Orders

Automatically manage the direct order process from the time the customer places the order with you until the goods are received. Create a link between the customer’s sales order, specific line items, and the purchase order to the vendor. Accurately reflect vendor costs on the customer order. Answer customer inquiries about the status of their orders.

Operational Highlights

  • Display non-shipped back orders while you are taking the customer order. Ensure that back ordered products are indeed sold to the customer.
  • Apply customer credit balances to COD orders.
  • Offer “deals” to your customers. Move products by offering free or reduced merchandise when a particular product is purchased.
  • Cross reference competitor stock numbers, manufacturer numbers and bar codes, and customer product numbers.
  • Place an automatic “hold” on orders for customers who exceed their credit limit or have past due receivables.
  • Change customer data “on-the-fly” while taking an order.
  • Receive orders via EDI. Eliminate time-consuming data entry
  • Track rebates. Provide the proper paperwork to your vendors, proving that contracted rebate products were actually sold to the customer.
  • Create scheduled release dates for blanket orders.
  • Enter quote orders, and then quickly turn them into stock orders when you receive acceptance for the quote.
  • Use on-line wireless hand-held work stations along with bar code technology to quickly verify shipping quantities. Immediately review discrepancies between the quantity ordered by the customer and the actual quantity being shipped.
  • Ship from multiple warehouses on one order.
  • Control multiple shipping locations.
  • Use industry-standard RMA processes.
  • Determine customer buying patterns. View detailed data for the previous times the customer purchased products from you.
  • Fax, e-mail, or print acknowledgments and invoices based on customer preference. Choose laser, standard or custom forms.
  • Maintain an electronic invoice bank. Allow sales representatives to view their own invoices securely via the internet.
  • Save journals in a paperless format for access at a later time.